Now Hiring: Office Assistant

March 20, 2024

As Split Rock Studios’ Office Assistant, you will utilize your attention to detail and outgoing attitude to provide ongoing administrative and bookkeeping support to all divisions of the company. 

 

The ideal candidate is…

… a fast learner, reliable, detail orientated – a hard-working individual who is able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

 

This position is part-time, 20-25 hours per week.  Hours will be from 10:00am – 2:30pm.

 

Responsibilities

  • Answer phones and greet visitors
  • Supporting our Purchaser and VP of Finance with daily AR/AP tasks
  • Help maintain office filing and storage systems both electronic and physical
  • Update and maintain internal staff contact list
  • Maintaining office supplies and orders as needed
  • Receive, sort, and distribute mail to staff
  • Data entry into multiple tracking systems
  • Book travel and maintain the travel/PTO calendar
  • Maintain Member/Client confidentiality
  • Manage vendor accounts and perform bookkeeping
  • Purchase orders
  • Employee expenses
  • Account reconciliations (checking account and credit card accounts)
  • Photo acquisition as time allows
  • Support sales as needed
  • Other office related duties as needed

 

Skills and qualifications

  • Office Experience (General telephone skills, typing, documentation skills, meeting panning, verbal and written communication, dependability, attention to detail, administrative writing skills)
  • Experience using Peachtree
  • Excellent communications and interpersonal skills
  • Excellent organization and prioritization skills
  • Ability to perform daily duties with accuracy and strong attention to detail
  • Ability to make independent decisions on a daily basis, addressing the best ways to handle specific tasks
  • Work well as part of a team
  • Word processing, spreadsheet, and 10-key experience preferred
  • Special consideration will be given to those with accounting experience.

 

To apply, please submit a resume to info@splitrockstudios.com with OFFICE ASSISTANT in the subject line. No phone calls please.

 

Split Rock Studios is an Equal Opportunity Employer

 

 

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